Microsoft To Do: Lists & Tasks
By Microsoft
Microsoft To Do is a task management application for individuals and professionals, available across web, iOS, Mac, Android, and Windows devices.
The App DNA
What makes this app unique?
The app removes the friction of task fragmentation by syncing reminders and lists across the Microsoft 365 service, serving users who need a unified view of their work and personal commitments.
For Individuals, students, and professionals looking to organize daily tasks and sync them across Microsoft 365 services.
What does it look like?
Key features
Personalized daily planner that suggests relevant tasks from existing lists to increase daily habit formation.
Syncs tasks across Outlook, Planner, and other services to anchor users within the enterprise ecosystem.
Collaborative task lists for sharing with family, friends, or colleagues to drive user acquisition.
How much does it cost?
Microsoft To Do is offered as a free utility to drive adoption and retention within the broader Microsoft 365 ecosystem.
Velocity
Maintenance developmentperformanceopaqueShow more...
The app is currently in a maintenance cycle, having shipped only one version in the observed window. Development activity is focused exclusively on minor stability and security patches rather than new feature development. With no significant updates or live-service events identified, the current cadence reflects a focus on long-term support rather than active feature expansion.
Who built it?
Microsoft
13+ apps tracked · Productivity
Microsoft SharePoint
Microsoft Defender: Security
Microsoft Bing Search
Microsoft Edge
Microsoft OneDrive
Xbox
Link to Windows
Microsoft OneNote
Microsoft Word
Remote Help
Microsoft Edge Dev
Warehouse ManagementUser Sentiment
What do users think recently?
Fresh user feedback skews mixed. Users appreciate the simple and functional design provides an effective way to organize daily action items and cross-platform synchronization allows users to manage their task lists across multiple devices effectively, but report persistent reminder settings popups on app launch frustrate users who have intentionally disabled notifications.
How are ratings & reviews evolving?
Weekly average review rating
What users say, by theme
- The simple and functional design provides an effective way to organize daily action items
- Cross-platform synchronization allows users to manage their task lists across multiple devices effectively
- Persistent reminder settings popups on app launch frustrate users who have intentionally disabled notifications
50 of 50 recent reviews analyzed · high confidence · Mixed overall
Read the full review analysisUnlock 2 more frustration themes and 2 user requests, each backed by review evidence.
Access the full report for freeCompetition
Competitive landscape for Microsoft To Do: Lists & Tasks
How's the Productivity market?
Microsoft To Do holds a stable position in the Productivity category, currently ranking #187 Free in the US market. Its reliance on the Microsoft 365 ecosystem provides a unique distribution advantage that independent task managers lack.
Read the market outlookThe rivals identified
Unlock the deeper market read.
Access the full report for freeThe Analyst's Read
Key takeaways for Microsoft To Do: Lists & Tasks
Where is it heading?
The productivity market is consolidating around tools that offer higher reliability and complex project management features. Microsoft To Do's maintenance-mode cadence leaves it exposed to rivals that offer more frequent feature updates, which will erode its lead among power users if not addressed by Q4.
- Sync failures and widget update delays prevent users from relying on the app for time-sensitive tasks, leading to increased churn risk.
- The simple, functional design continues to provide an effective way for users to organize daily action items, maintaining a solid baseline rating.
The SWOT
- Deep integration with Microsoft 365 anchors users within the enterprise ecosystem
- Cross-platform synchronization enables reliable access across mobile and desktop devices
- Automated carry-over logic for incomplete tasks would address the top-requested user feature
- Deepening sub-step hierarchies would improve utility for complex project management
Next best moves
Disable persistent reminder popups on launch because they are the primary source of user friction → improve daily active habit
+ 1 more prioritized moveThe counter-intuitive read
The app's lack of advanced project management features…
Read the full takeSince the last report: Microsoft To Do has updated its product roadmap to prioritize user-requested task management features, specifically automated carry-over logic, while maintaining its core maintenance-mode status. This shift reflects a tactical response to user feedback regarding the app's limitations in complex project management.
Bottom line
Microsoft To Do remains a functional utility for the Microsoft 365 user base, but maintenance-mode updates leave it vulnerable to specialized rivals. Addressing the persistent reminder popups and sync reliability would stabilize the core experience, preventing churn among power users.
Unlock 2 critical frictions, 1 market threat, 1 more prioritized move and the analyst’s take.
Access the full report for freeFAQ
Is Microsoft To Do good for complex project management?
Does Microsoft To Do work offline?
What is a free alternative to Microsoft To Do?
Sources
- [1] Play Store listing
Report last updated