By Microsoft
Report updated May 19, 2026
Microsoft To Do
For individuals and professionals seeking to organize daily tasks, shopping lists, and work projects, particularly those already using Microsoft 365 services.
Microsoft To Do is an established productivity app that is completely free. With a 4.7/5 rating from 733.2K reviews, it shows polarized user reception. Users particularly appreciate cross-platform synchronization between mobile and desktop environments provides a reliable task management experience, though home screen widget instability and flickering post-update renders the primary task view unusable remains a common concern.
What is Microsoft To Do?
Microsoft To Do is a task management app for individuals and professionals, structured around list-making and cross-device sync on iOS, Android, and Windows.
Users hire the app to centralize tasks from the Microsoft 365 suite into a single daily planner, reducing the friction of switching between email and project management tools.
Current Momentum
v2.169 · 1mo ago
Maintenance- Ships frequent stability and security updates.
- Maintains cross-platform sync infrastructure.
Active Nemesis
Google Tasks: Get Things Done
By Google
Other Rivals
7-Day Rank Pulse 🇺🇸
ProductivityNo ranking data
Rating Pulse 🇺🇸
Recent User MoodAI-powered deep analysis surfacing high-signal insights. Still in beta, accuracy improves daily. For informational purposes only.
What makes this app unique?
What Does It Look Like?
How Is The App's Momentum Right Now?
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What Are The Key Features?
Personalized daily planner that suggests relevant tasks from existing lists
Syncs flagged emails and tasks between Outlook and To Do
Collaborative task management with real-time sync
How much does it cost?
- Free for all users
The app functions as a free utility to drive adoption and retention within the Microsoft 365 ecosystem.
Who Built It?
Microsoft
Empowering professionals and students with a unified, AI-enhanced ecosystem for seamless productivity and collaboration across all devices.
Portfolio
13
Apps
Who is Microsoft?
Microsoft has carved out a dominant mobile position by treating its apps as essential nodes within the broader Microsoft 365 ecosystem rather than standalone utilities. Their primary moat is the rapid, cross-portfolio integration of Copilot AI, which creates a high-switching-cost environment for enterprise and education users. A key strategic inflection point is currently visible as they redesign flagship interfaces to prioritize AI-chat workflows, a move that is testing the loyalty of their massive legacy user base.
Who is Microsoft for?
- Enterprise professionals
- Students
- Knowledge workers requiring cross-platform document management
- Real-time collaboration tools
Portfolio momentum
Released 284 updates across 45 apps in the last 6 months with 43 active titles — maintaining an exceptionally high development cadence.
What other apps does Microsoft make?
Microsoft SharePoint
Microsoft Defender: Security
Microsoft Bing Search
Microsoft Edge
Microsoft OneDrive
Xbox
What do users think recently?
High confidence · Latest 60 of 99 total reviews analyzed · Based on 99 reviews. Signal may be noisy.
How did the latest release land?
What is the recent mood?
Recent user voice shows a mixed sentiment. Users appreciate cross-platform synchronization between mobile and desktop environments provides a reliable task management experience, but report home screen widget instability and flickering post-update renders the primary task view unusable.
What Users Love
What Frustrates Users
What Users Want
What is the competitive landscape for Microsoft To Do?
How's The Productivity Market?
How does it evolve in the Productivity market?
Microsoft To Do holds a #154 Free rank in the IE Productivity category, but its reliance on the Microsoft 365 suite limits its reach compared to standalone competitors.
| Country | Category | Chart | Rank | Change |
|---|---|---|---|---|
| 🇸🇪 Sweden | Productivity | iOSFree | #46 | ▲2 |
| 🇦🇹 Austria | Productivity | iOSFree | #55 | ▲2 |
The rivals identified
The Nemesis
Head to Head
To defend against Google Tasks, Microsoft must leverage its unique 'My Day' focus and deeper integration with Outlook to maintain its edge with power users.
What sets Microsoft To Do apart
Microsoft To Do offers superior cross-platform synchronization with the Microsoft 365 ecosystem for enterprise users.
Integrated 'My Day' feature provides a more focused daily planning experience than Google's list-based view.
What's Google Tasks: Get Things Done's Edge
Deep integration with the ubiquitous Google Workspace suite creates a significant barrier to user churn.
Rapid release cadence allows for faster response to user feedback and platform-specific OS updates.
Contenders
Smart 'Any.do Moment' feature forces a daily review of tasks to improve user planning habits.
Aggressive cross-platform availability including native desktop and browser extensions for seamless task capture.
Visual card-based interface allows for faster scanning and organization of disparate notes and lists.
Advanced OCR capabilities allow users to extract text from images and handwritten notes instantly.
TickTick:To-Do List & Calendar
Appest Limited
⚡Offers a comprehensive feature set including Pomodoro timers and habit tracking that directly challenges the target's productivity scope.
Built-in Pomodoro timer and white noise generator provide an all-in-one focus environment for users.
Advanced habit tracking and statistics dashboard offer deeper insights into user productivity patterns.
Peers
Flexible block-based architecture allows for infinite customization of project management and knowledge base structures.
Integrated AI assistant automates content generation and task summarization directly within the workspace.
System-level integration allows for Siri-based voice capture and location-based reminders without third-party permissions.
Native widget support and lock-screen integration provide superior accessibility compared to third-party apps.
Trello
★3.9 (122.1K)Trello, Inc.
⚡Provides a visual Kanban-based approach to task management that appeals to team-oriented workflows.
Kanban board visualization provides a clear overview of project stages and team-based task distribution.
Extensive power-up ecosystem allows for integration with hundreds of third-party business tools.
New Kids on the Block
Structured: Daily Planner Todo
★4.8 (157.5K)unorderly GmbH
⚡Rapidly gaining traction by focusing on a visual timeline-based approach to daily planning.
Visual timeline interface maps tasks to specific hours, helping users visualize their day's capacity.
Focuses on the 'time-blocking' productivity methodology rather than simple list-based task management.
The outtake for Microsoft To Do
Strengths to defend, gaps to attack
Core Strengths
- Deep integration with Microsoft 365 suite drives enterprise switching costs
- Cross-platform sync maintains consistent user state across devices
Critical Frictions
- Widget instability post-update disrupts daily habit loops
- Keyboard overlay issues degrade note-taking accessibility
Growth Levers
- Implement time-blocking calendar integration to counter Structured
- Introduce recycle bin for accidental task deletions
Market Threats
- Google Tasks rapid 23-release cadence
- Structured's visual timeline methodology siphoning power users
- Apple Reminders system-level OS integration
What are the next best moves?
Rebuild widget rendering logic because instability is the top complaint → restore daily habit loop
Widget flickering is the #1 reported issue post-update, directly impacting daily active usage.
Trade-off: Pause the calendar integration sprint — widget stability is a higher-priority churn risk.
Audit keyboard overlay behavior because note-taking is currently unusable → improve text-editing accessibility
User reviews explicitly flag the keyboard covering text areas as a primary usability blocker.
Trade-off: Same-quarter capacity available — no major lever displaced.
A counter-intuitive read
The app's reliance on the Microsoft 365 ecosystem is its greatest weakness, as it creates a ceiling on innovation that allows visual-first competitors to capture the casual productivity market.
Feature Gaps vs Competitors
- Time-blocking calendar integration (available in Structured but absent here)
- Recycle bin for deleted tasks (available in various competitors but absent here)
Key Takeaways
Microsoft To Do retains users through its Microsoft 365 integration, but the latest update's UI regressions threaten its core daily-planner utility, so the PM must prioritize widget and keyboard stability to prevent churn to more agile competitors.
Where Is It Heading?
Declining
The productivity market is consolidating around visual, time-blocked workflows, leaving Microsoft To Do's list-based approach exposed. Unless the team pivots from maintenance-mode to feature expansion, the app will continue to lose casual users to modern entrants.
UI regressions in the latest update (widget flickering, keyboard overlay) erode the daily active habit, which compounds the rating drag already visible on Android.
Recent updates focused on stability, no feature expansion, leaving the app vulnerable to competitors like Structured that iterate on time-blocking methodologies.